Approvals, overrides, payments and signed waivers are recorded in a history that can't be quietly edited or erased.
When an auditor, lender or owner asks who approved a payment or whether a waiver was signed, "we think so" isn't an answer. Records that can be edited or deleted after the fact prove nothing.
myCertGate treats compliance and money records as permanent: once written, they can be read and exported, but not altered or erased.
Audit trail
Sample entries for illustration.
Every approval, override, status change and send is recorded with who did it and when. Entries are added, never rewritten.
Payments, cleared invoices and signed lien waivers can't be deleted or edited. The system itself blocks it, not just the screen.
When someone overrides a payment hold, the reason and the person are saved alongside the payment. Nothing happens off the books.
Download a ZIP with a vendor's or project's documents and history for auditors, lenders or owners, whenever you need it.
| Typical process | myCertGate | |
|---|---|---|
| History of decisions | Memory and email threads | Append-only record with names and timestamps |
| Paid invoices | Can be deleted or edited | Locked by the system |
| Signed waivers | PDFs in a shared folder | Locked, tamper-evident records |
| Override reasons | Verbal or lost in chat | Recorded with the payment |
| Audit prep | Days of gathering files | One export, ready to hand over |
No. The audit trail is append-only: new events are added, and existing entries can't be changed or removed, by users or by staff.
No. Payments, cleared invoices and signed waivers are locked by the system. They stay on record even if a vendor is later removed.
Retention depends on your plan. Each plan lists its retention period on the Pricing page, and higher plans keep records longer.
Yes. You can export an audit package as a ZIP with the documents and history for a vendor or project, whenever you need it.